{Guest Post} 10 Tips to Choose the Perfect Music for your Event Venue

The music is one of the details your guests will remember most after leaving your event. Picking the right ‘sound’ or music for your event venue depends on many factors, like the size and design of the space. Is it an open-air event or one hosted indoors? How are the acoustics of an auditorium or theatre-style space different from those of a conference hall? These and many other questions will come into play while planning an event.

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Without further ado then, let’s look at 10 of the best tips for picking the right music:

  1. What kind of event is it? Weddings and anniversary parties normally require romantic tracks and some peppy dance mixes. These cannot be the same for a business gathering, where people need to interact and converse a lot more
  2. Where will it be hosted? Indoor venues normally offer better acoustics, while concert halls and auditoriums are perfect for events where the music is more than just background entertainment. Hint: Live bands sound fantastic outdoors!
  3. Does the music match the pace? Ambient music and sound affect the mood of any gathering and can even set the pace for festivities. If you want guests to mingle when they arrive and start dancing later, the right playlist can work wonders.
  4. Live band or DJ? Professional DJs can pick music that is best-suited for different requirements, but a good live band can do that too. While it’s a personal choice, live music is normally better-received at weddings and parties, especially where dancing is involved.
  5. Is the venue equipped for music? While most event venues offer in-house equipment and space for musicians to set up, you should check with them anyway. It’s no use hiring a band if they are going to be placed ‘wherever’, or finding that there are no speaker systems at the venue!
  6. Cost or quality? Most times, good musicians and DJs cost more than their less-experienced counterparts, for good reason. Expertise comes at a price, so it’s worth spending a little extra for quality music that contributes to a successful event.
  7. Modern music or classic? When it comes to picking a playlist, you may wonder whether to play classic tracks or favor contemporary artists. The best thing to do here is consider the age group of guests invited, or play a mixed bag of modern and old-school.
  8. Personal favorites? If you’re hosting a party or wedding, your own preferences can and should be part of the event. This adds a personal touch to a celebration, but a business event might not be the best place to display your love for reggae or grunge rock!
  9. Is there a theme? If you’ve put the time and effort into picking a theme for an event, make sure the music doesn’t let you down! While this may seem obvious, you’d be surprised how many people forget about themed music while focusing on decor and dress codes!
  10. Is there a ‘winding-down’ time? Many event spaces do not allow loud music after a certain time and may even ask you leave if you don’t respect that. Inform the DJ/band and ask them to play softer music and slower tracks as the event progresses.

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Whether you’re hosting a grand wedding reception, corporate gala or just a private party, the music you pick is not only a form of entertainment, but a major mood-setter too. These 10 tips will help you choose the perfect music for your event and venue. The right choices when it comes to your sound or event music can make all the difference between a so-so event and an unforgettable one!

Do you have any other tips for choosing the perfect music for your event?

About the Author: Prerita is a Marketing Specialist with LocalOye.com which is a marketplace for event and venue planning. LocalOye specializes in for wedding/reception venues etc. Prerita is a digital geek and social media expert. You can connect with her on facebook or twitter.

  • Eric Schwartz

    Thank you for good post! I’ve been searching tips and trick for picking the right music and your article helped me a lot. OFFSITE Corporate event music list also has been helpful for me.

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